RIVER PLACE SOUTH HOUSING CORPORATION
BOARD OF DIRECTORS MEETING
September 25, 2018
CALL TO ORDER: Ms. Mays called the meeting to order at 6:05 p.m.
Board Members Present:
Janice Mays President
Waqas Ali Vice President
Sara Shahade Secretary
David Williams Director
Richard Villegas Director
Vic Reddy Director
Board Members Absent: Jim McInerney Treasurer
Others Present: Joette Waters Building Manager
Brian Hernandez Assistant Manager
Barbara Seaman Recording Secretary
Residents: Shuntai Zhou/Yingying Li #946; Naomi Pena #721; Maria Lucas #627; Bonnie Kline #927; Nancy Goldberg #542.
APPROVAL OF AGENDA:
MOTION: Ms. Shahade moved, Mr. Villegas seconded, to approve the agenda as amended. The motion passed unanimously (6-0-0).
APPROVAL OF MINUTES:
MOTION: Mr. Ali moved, Ms. Shahade seconded, to approve the Minutes of August 23, 2018 as amended. The motion passed unanimously (6-0-0).
President/OA Representative: Ms. Mays had no report as president, but said that the OA was replacing the HVAC units at the Entertainment Center. She also said that the MP garage will be renovated in the spring to address the problem with leaks.
Treasurer: No report.
Air Handler: Densel’s estimate of $6,200 to replace the filter frame is being negotiated.
Laundry Room: An email was sent to all residents that the door code was changed to 5289 on October 1.
Generator Transfer Switch Failure: Transfer switch must be replaced since parts are obsolete. Cost has been estimated at $12,000.
MOTION: Mr. Villegas moved, Ms. Shahade seconded, to approve up to $12,000 for the generator transfer switch. . The motion passed unanimously (6-0-0).
WiFi Service: Slabe installed an extender in the corner of Unit 918.
Windows-11th Floor: A window contract has been signed and delivery is expected in 8-12 weeks.
Roof: The roof project was completed in May 2018. Additional expenses related to 15 retrofit drains, decking, wall replacement, and roof hatch total $8,845.
Roof Leaks in Gym Entry and Rec Room: Estimates are coming in.
Noise Complaints: An email was sent to the managing agent of Unit 519.
Water Leaks in Units: Several leaks were reported some of which were caused by resident negligence.
Service and Emotional Support Animals: Corporation lawyer said a statement should be sent to those who request an exception to the pet free policy that gives requirements for the accommodation.
Stairwell C: Mr. Williams said that the stairs are twice as long as others and need more lighting. Ms. Mays also suggested installing reflective tape. Mr. Williams added that the stairwell has no access to the 3rd floor and needs signs.
Unit #129 HVAC: Ms. Mays proposed a modification to the HVAC winter policy by splitting the $780 cost to accommodate the shareholder’s health issues.
MOTION: Ms. Mays moved, Mr. Reddy seconded, to split the winter costs of $780 for the HVAC with the shareholders. The motion passed (5-0-1 with Mr. Ali abstaining).
Lease Term Limitation: Ms. Mays read the Board’s intention to reaffirm and confirm the policy of renting apartments for no less than 3 months, as stated in the current Bylaws of the River Place South Housing Corporation dated July 2010. It states:
The Board confirms amendment of Article VII, Section 7.12(f) of the Corporation Bylaws to read as follows:
No Apartment shall be rented or leased by a Shareholder for any period less than 3 months. No portion of any Apartment (other than the entire Apartment) shall be rented or leased for any period. No Shareholder shall rent or lease an Apartment other than on a written form of lease providing that failure of the lessee to comply with the Governing Documents shall constitute a default under the lease and that, in the event of such default, the Board of Directors or any Officer designated by the Board shall have the power as attorney-in-fact for the Shareholder to terminate the lease and bring summary eviction proceedings against the tenant if such default is not cured within seven (7) days of sending a written notice of the default to the Shareholder. The Board of Directors may provide a suggested standard form lease for use by Shareholders. Each Shareholder shall, promptly following the execution of any lease of an Apartment, forward a conformed copy thereof to the Secretary. The provisions of this subsection, except the restriction against renting or leasing a portion of an Apartment, shall not apply to the Sponsor or to a Mortgagee in possession of an Apartment as a result of foreclosure or deed or assignment in lieu of foreclosure.
A notice was posted in the lobby announcing the intent to reaffirm at the Board meeting.
MOTION: Mr. Ali moved, Ms. Shahade seconded, to approve the lease term limitation. The motion passed unanimously (6-0-0).
There being no further business for the open session, an Executive Session was convened at 6:54 p.m.
Sara Shahade, Secretary