ThRiver Place South Housing Corporation (RPSHC)
Final Minutes From the Board of Directors Meeting
Tuesday, September 24, 2019
In Attendance – Board of Directors
Regrets – Board of Directors
In Attendance – Property Management
In Attendance – Shareholders
A. Balcony Work: The balcony project was completed at a total cost of $273,633. The total paid to Commercial Waterproofing was $214,833 – an overage of $19,483 due to additional paint, carpet and tile work that was required.
B. Façade Work: This project is anticipated to begin in spring 2020, as the cooperative will take a break from major exterior projects during the winter months.
C. Cell Towers: Ms. Waters spoke with Attorney Kevin Kernan and learned that one of the lawyers from Whiteford, Taylor Preston is reviewing the cooperative’s contract with T-Mobile to determine whether T-Mobile has the authority to install 12 antennas on the South Building’s rooftop. Management and the Board of Directors believes the installations would be contrary to the nine antennas noted in the drawing attachment in the original contract.
D. Second Floor Rodent/Pest Issue: Some second floor units sit atop humid, damp areas of the boiler room. A safety valve recently blew on an RBI (hot water heater), causing hot water to flood the boiler room floor. During the days that followed, residents of Units 215 through 221 began to experience multiple mice sightings. The only way to prevent rodent access from the boiler room is to close the risers – something that must be done from within each unit. C.L. Boyd will begin closures to the convectors in Units 215, 216, 218, 219, 220 and 221 at a cost of $550 per unit. At the request of Ms. Mays, Ms. Waters will inquire during the next Managers’ Monthly Meeting whether the other buildings have been experiencing the same issue; and, if so, what they did to address them.
E. Reserve Accounts: Signature cards have been signed for the reserve accounts, and they were returned to FSR during the day on Tuesday, September 24, 2019. The funds removed from National Cooperative Bank were deposited with United Bank.
F. RivStar Transfer Agency: Management has been unable to reach Christine Stark of the RivStar Transfer Agency to pick up the long overdue stock certificates. The lack of response is causing a delay in transferring a River Place South unit into a Trust. Ms. Waters will invite Ms. Stark to attend an upcoming South Building Board meeting to discuss the process for the certificates.
G. Non-Smoking Building – Bylaws Change: A letter is being drafted for sending to all shareholders and residents within the coming few weeks to inform them of the changes in the smoking policy, and to notify them about the balcony rules as they relate to coverings, paint, tile, etc. Ms. Waters noted smoking complaints continue. Ms. Waters will contact Attorney Kernan to determine what the cooperative is required to do to provide a smoking spot for residents; and to devise penalties for non-compliance.
H. Rules and Regulations Re: Hate Speech, Emblems, Symbols and Assaults: During their October 2019 meeting, the Board of Directors will discuss language drafted by Ms. Hall concerning the handling of incidents involving hate speech, emblems, symbols and assaults.