River Place South Board Minutes-February 27, 2018

FINAL
 
RIVER PLACE SOUTH HOUSING CORPORATION
BOARD OF DIRECTORS MEETING
February 27, 2018

CALL TO ORDER: An Executive Session was held from 5:47 to 6:00 p.m.  The meeting was then called to order by Ms. Mays at 6:00 p.m.  
Board Members Present:  Janice Mays          President
                                             Waqas Ali              Vice President [arrived at 6:11]
                                             Jim McInerney      Treasurer [by phone]
                                             Sara Shahade       Secretary
                                             David Williams      Director
 
Board Members Absent:  Richard Villegas, Director & Vic Reddy, Director.     
 
Others Present:                Joette Waters                  Building Manager
                                         Barbara Seaman               Recording Secretary
                                       
Residents: Nancy Greenberg #542; Lauren Hall #1029 & 1034; Bonnie Kline #928.
 
APPROVAL OF AGENDA:
 
MOTION:  Ms. Shahade moved, Mr. McInerney seconded, to approve the agenda as amended. The motion passed unanimously (4-0-0).
 
APPROVAL OF MINUTES:
 
MOTION:  Mr. McInerney moved, Ms. Shahade seconded, to approve the Minutes of January 30, 2018 as amended. The motion passed unanimously (4-0-0).
 
REPORTS:
 
President: Ms. Mays said she was enjoying the refurbishments to the building.
 
Treasurer: Mr. McInerney said he had no report but will contact Eagle Bank to set up an appointment.
 
OA Report: Ms. Shahade said that in terms of the obstructed view at Unit 518, Mr. Smith will bring in an arborist to make suggestions. She also said that a new treadmill and bike and other equipment improvements. She added that the Board was looking into locations for a bike rack. Mr. McInerney said that the Board also decided to use ground cover in the median area. Mr. Williams then suggested looking into fines for shareholders engaged in AirBnB rentals that violate the bylaws and Arlington County rules.
 
MANAGER’S REPORT:
 
Boiler: The condensate tank and pump were replaced and parts are on order.
 
Loading Dock, Recycle and Trash Room Doors: The loading dock door and the recycle room door have been installed, Bids are coming in for a roll-up door for the trash/compactor room.
 
Trash/Recycle System: Bids are being solicited for trash can replacements.
 
Eleventh Floor Windows: The estimate from Advance Windows is $173,700 which does not include curtain windows in #1103 and 1104. Windows at #1110 are cracked and replacement will be revisited by Advance Windows.
 
Window Film for 11th Floor: An appointment will be made with Signals Defense to measure #1102.
 
Roof and Roof Shielding: Repairs to damages caused by roof project will be made when roof work is finished. Upgrades by AT&T and T-Mobile are expected to be completed at the same time as the roof project in mid-March.
 
Barking Dog: The owner of the emotional support dog who has created a disturbance to their neighbors is expected to be gone by the end of May with no renewal of the lease.
 
OLD BUSINESS:
 
Skigen T-4 Sale: A wall will be installed to prevent entry between that space and the loading dock.
 
NEW BUSINESS:
 
Annual Meeting: The Annual Meeting will be held on March 27, 2018. Three positions are open and 3 candidates are seeking nominations.
 
RESIDENT PARTICIPATION:
 

• Ms. Hall asked about heat in the lobby. Ms. Mays said that there have been a few attempts to remediate including a plastic vent cover. Ms. Waters is looking into fixing the problem.
   
  ADJOURNMENT:
   
  There being no further business, the meeting was adjourned at 6:26 p.m.
   

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