River Place South Housing Corporation (RPSHC)
FINAL Minutes From the Board of Directors Meeting
Tuesday, January 14, 2020
In Attendance – Board of Directors
In Attendance – Property Management
In Attendance – Shareholders
Bonnie Kline, Unit 926: Ms. Kline asked whether the three month minimum concerning unit rentals means an exact minimum of 90 days. Ms. Mays stated the cooperative will not quibble over one or two days. Ms. Waters stated 90 days is the accepted rule of thumb. Ms. Mays explained that the person who signed the lease does not have to physically occupy the unit for three months, but they have the right to occupy the unit as part of the lease. (3) Ms. Jobe asked whether it is permissible for family members or friends to utilize one of her units for a short period of time. Ms. Waters explained Ms. Jobe should provide advanced notice to the management office that guests will be in one of her units. However, if the guests would like to use the pool or gym, the Owners Association must be notified.
A. A/C Split Units: A recent, semi-annual inspection of the individual A/C splits revealed a need to replace several units. However, a solution was devised to repair many of the units rather than replace them. The exception is two units in commercial space S300 that will be replaced once warmer weather arrives.
B. Loading Dock Camera: Stanley will install a new camera at the loading dock to cover an existing blind spot at a cost of $2,000.
C. Fire System Dialer Upgrade: VSC will install a new dialer for the fire system at a cost of $1,225. The existing dialer is very old and replacement parts are no longer available.
D. Fire Inspection: The building’s fire inspection was performed on Friday, January 3, 2020 and Monday, January 6, 2020. Ms. Waters summarized the minor violations that were noted and will be addressed.
(Mr. Ali joined the meeting at this juncture via teleconference at 6:32 p.m.)
E. Janitorial Staff: Issues have been occurring with some members of the janitorial staff, and there has been difficulty employing and retaining reliable workers. Two janitors have been replaced during the previous two months. The newest janitor began working on Monday, January 13, 2020. Management is seeking service from an alternative company due to other ongoing issues.
F. Railing Replacement: A railing will be replaced at the basement level in the rear of the building near the boiler room.
G. Annual Meeting: The Association’s 2020 Annual Meeting will take place on Tuesday, March 24, 2020. Management will send notices to owners during the third week of January.
H. Commercial Tax Rate: An appeal involving the cooperative’s commercial tax rate resulted in a reduction of the commercial space value by $1 million, and a refund of $12,030 (including a bit of interest). That money has been deposited against the tax expenses for the 2019 calendar year.
I. Reserve Accounts: Management awaits an update concerning the transfer of funds from the existing accounts to the new account with FirstService Residential.
J. “No Smoking” Bylaw Change: The bylaws change to prohibit smoking in the building became effective January 1, 2020. Letters were sent to shareholders and renters concerning the matter, and signs have been posted on the property. The cigarette disposal container near the sidewalk leading to the building was removed. The only cigarette disposal container that remains is on the west corner of the front of the building. The Board must still make a decision concerning the penalty that will be imposed for violations of the smoking ban.
K. Parking: Ms. Waters asked that the OA consider ways to prevent people from parking along the fire lane across from the gym. Parking violations in that area prevent Cordatis from backing out of their spaces. Ms. Mays indicated she will speak with the OA concerning the matter.
L. Rentals: The cooperative has 100% occupancy for its commercial rentals, while parking occupancy is at 82%.
These minutes were respectfully drafted and submitted by: