Board Minutes February 28, 2017

FINAL
 
RIVER PLACE SOUTH HOUSING CORPORATION
BOARD OF DIRECTORS MEETING
February 28, 2017

CALL TO ORDER
The meeting was called to order by Mr. Lesnick at 5:40 p.m.
Board Members Present:           Robert Lesnick             President
Sara Shahade                Vice President
                                                 Janice Mays                 Treasurer
                                                David Williams             Director
 
Board Members Absent:            Richard Villegas           Secretary
                                                Jim McInerney             Director
                                                Waqas Ali                     Director
 
 Others Present:                                    Joette Waters                  Building Manager
                                                Brian Hernandez           Office Staff
                                                Barbara Seaman             Recording Secretary
                                               
Residents: Nancy Greenberg #542; Nancy and John Malin #728.
 
APPROVAL OF AGENDA:
 
MOTION:       Ms. Mays moved, Mr. Williams seconded, to approve the agenda as amended. The motion passed unanimously (4-0-0).
 
APPROVAL OF MINUTES:
 
MOTION:       Ms. Mays moved, Mr. Williams seconded, to approve the Minutes of January 31 as amended.  The motion passed unanimously (4-0-0).
 
OLD BUSINESS:
 
Capital Projects: Ms. Waters cited the capital projects that were under way: lobby, carpeting, furniture, wallpaper removal, WiFi, and riser #17-18. The money for this work is to be spent this year. She also said that the roof estimate is $375,785 and copper mesh under it will cost another $100,000. These are estimated costs, she said, and the work includes a number of unknowns.
 
MOTION:       Ms. Mays moved, Mr. Williams seconded, to allow the general manager to spend $525,000 for the roof, lining, and related work. Unanimously approved (4-0-0).
 
Replacement of A/C Units: The HVAC units on the roof are old and continue to have problems. Ms. Waters suggested having the units replaced before the roof is done since the corporation is responsible for maintaining and servicing these units.
 
MOTION:       Ms. Mays moved, Mr. Williams seconded, to approve $30,000 to replace the HVAC units in #1107 and #1110.  The motion passed unanimously (4-0-0).
 
Replacement of Windows on the 11th Floor: The estimate from Advance Window is $173,700 excluding the curtain windows in #1103 and #1104 which must be made by a storefront window company. Ms Waters said it may be possible to replace just the glass, keep the frames, and reseal the windows. Another option would be to offer an amount of money toward the curtain windows with the owner paying the difference.
 
MOTION:       Ms. Mays moved, Mr. Williams seconded, to approve $225,000 for the 11th floor windows needing replacement except the atrium windows and provide $25,000 for other options to replacing. The motion passed unanimously (4-0-0).
 
Ms. Waters suggested not doing the work all at once, but to do the roof first. Film can be put on the widows in the meantime.
 
MOTION:       Ms. Mays moved, Mr. Williams seconded, to commit to doing the windows in the next 18 months and in the interim, film can be used if the owner wishes. The motion passed unanimously (4-0-0).
 
MANAGER’S REPORT:
 
Annual Meeting: The Annual Meeting will be held on Tuesday, March 28.
 
WiFi: Work by Slable is under way and should take 3 more weeks before the switch over from Single Digits.
 
OA REPORT: Mr. Lesnick said that the Annual Meeting was held and the accomplishments were reviewed.
 
[The Board then went into Executive Session from 6:35 to 7:13 p.m.]
 
NEW BUSINESS:
 
Co-op Fees: Because of the increase in spending and the loan payments, the Board decided to raise the co-op fees.
 
MOTION:       Ms. Shahade moved, Ms. Mays seconded, to increase fees by 3%. The motion passed unanimously (4-0-0).
 
Third Office Employee: Ms. Waters asked for permission to hire another person in the office for
30 hours a week. She said that she can train the person to do the rental portfolio.
 
MOTION:       Ms. Shahade moved, Ms. Mays seconded, to authorize the hiring of a 3rd
person in the office with qualifications to do the rental portfolio and to be able to take over
for Ms. Waters when necessary. The motion passed unanimously (4-0-0).
 
ADJOURNMENT: There being no further business, the meeting was adjourned at 7:24
p.m.