River Place South Housing Corporation (RPSHC)
FINAL Minutes From the Board of Directors Meeting
Tuesday, June 4, 2019
In Attendance – Board of Directors
In Attendance – Property Management
In Attendance – Shareholders
(Mr. McInerney arrived at this juncture at 6:00 p.m.)
A. Balcony Work: Balcony work has been completed in the first two tiers, and work is underway in the next set of tiers. The expense to remove surfaces on the balcony floors will be higher than anticipated, as there are more balconies with surface coverings than expected.
B. Façade Engineering Study: The project will cost approximately $500,000 in total. However, the final number cannot be determined until the design specifications have been completed. The project will also address the commercial area which is rented by the OA. During the next OA Board meeting, representatives from the South Building will explain why the South Building must fully fund the work for the OA’s commercial area.
C. Boilers: The boilers have been shut down for the season, and water is being heated by the RBIs (domestic hot water heaters). The cooling system was activated on Tuesday, May 7, 2019.
D. Cell Towers: Management will schedule a meeting with the Board of Directors and representatives from T-Mobile to discuss what upgrades will be done to the cell towers and relay other information. Due to damages done to the building’s roof by T-Mobile during prior upgrades and the extended length of time before compensation was received, workers sent by T-Mobile can no longer access the roof without an escort unless rubber mats are used to protect the new roof.
E. Potential Non-Smoking Designation: Management received 35 responses (approximately 14% of owners) to the survey circulated on the possible conversion of River Place South into a smoke-free building. Of the 35 respondents, 91.43% were in favor of River Place South becoming a non-smoking building – an action that would require a bylaws amendment. The amendment would include language requiring landlords to add a non-smoking clause to their lease documents as well as provide a non-smoking agreement that all residents must sign when moving into the building; and would also include a one-year transition period. Management and the cooperative’s legal counsel will draft an amendment, and information regarding the proposed change will be included in the notice for the next Board of Directors meeting. Legal counsel will be consulted regarding grandfathering for current shareholders.
F. Skigen Settlement: Skigen currently owes $12,283 to be paid at the settlement scheduled for early June 2019.
G. Rental Occupancy: As of Friday, May 31, 2019, there were six vacant rental units – four of which have since been rented.
H. Parking: Seventy-two percent (72%) of the parking lot is currently occupied. Nine spaces cannot be used due to balcony work, and several other spaces are unrentable because they are too small to fit a car. Management will speak with the OA regarding the spaces that cannot be used.
These minutes were respectfully drafted and submitted by: